scan and view

. . .read letters instantly in your secure online viewer

Have urgent letters scanned and uploaded to your secure,  on-line,  scan viewer for instant access.   If you are travelling fulltime and have no fixed point of contact for forwarding,  or just must have the contents of that important letter today,  Scan & View is for you!

By requesting a Scan & View you are giving us explicit instruction and permission to open your mail.

your scan viewer

Open your Viewer and you'll be presented with thumbnails of your scans,  organised in date order.   When you mouse over or tap on a thumbnail,  a red 'VIEW' button will appear,  as illustrated below.

Secure letter scan viewer - visual from vanpost

using the controls

Clicking VIEW on a thumbnail will bring up a readable preview in a new window,  with five simple one-click controls.

This control allows you to select a single item to be forwarded. . .  one click and the letter you are previewing will be added to a Demand despatch,  using the settings that are current in your control panel.

On the rare occasion when you might want all remaining pages of a letter scanning,  you should use this dual-purpose control.

PLUS:   We only scan the front of a payment card initially and,  with a PIN notification letter,  we leave the PIN concealed.   Clicking this same control will tell the mailroom to scan the back of the card  (revealing the CVV number),  or to rescan the notification letter with your PIN uncovered. . .  simples!

This one does exactly what it says on the tin. . .  click,  and the high resolution,  printable,  image will automatically download to your device.

Click on;  'DELETE SCAN',  and this will remove both the preview image and its thumbnail from the Viewer,  but the physical letter will stay in your mailbox.

Clicking on 'DESTROY' will instruct the mailroom to shred the associated letter,  but will leave the image in your viewer  ( marked as 'DESTROYED' )  until you decide to DELETE it.   Please remember,  however,  that once you 'DELETE' an image,  you will no longer be able to request its destruction!

When you first log in to your secure control panel after registering,  you will notice that one 'unread scan' is already showing in your viewer,  so you can try out the feature and controls for yourself!  :o)

scan existing mail

If you decide that you want to read letters or documents that are already in your mailbox,  no problem!   In the scanning section of your Control Panel you will find 'scan old mail'.   Simply click the 'SCAN OLD MAIL NOW' button,  and all previously unscanned items will be processed and uploaded to your Viewer.

If you only need a specific item of old mail scanning,  please contact Support with as accurate a description of the letter as possible and,  if the mailroom are able to identify it with confidence,  they will scan it for you.   A word of caution;  without opening mail there is little chance of identifying the sender,  especially so for official letters,  which are deliberately anonymised to help prevent identity theft,  and the search will result in a small manual handling surcharge.

destroying mail

and ecological sustainability

Method:   In keeping with our Eco Policy,  letter mail cross shredded,  unopened,  and then recycled as bio-mass fuel.   Non-paper items may be opened to ensure that a safe,  legal and ecologically compatible destruction method is employed.

Timescales:   If you request a scanned item be DESTROYED,  we will wait 24 hours before shredding.   Any unforwarded mail  ( including both scanned and unscanned letters )  in a 'Closed' mailbox will be archived for another 30 days before being destroyed.